How to Share Airbnb Calendar with Cleaner: Step-by-Step Guide

Efficient Airbnb cleaning depends on one key workflow: aligning the cleaner's schedule with upcoming check-outs. For hosts, knowing how to share the Airbnb calendar with a cleaner is critical to maintaining spotless, guest-ready properties without last-minute scrambling. To stay organised, many hosts also refer to guides like the Airbnb cleaning checklist for hosts to align their cleaning workflows with each turnover's expectations.

This step-by-step guide outlines the most effective ways to give your cleaning team the access they need, whether you’re working with a trusted cleaner, a third-party service, or managing multiple listings. Each method balances efficiency, automation, and guest privacy.

How to Share Airbnb Calendar with Cleaner: Best Methods for Seamless Turnovers

There are several proven approaches to calendar sharing. The right one depends on the structure of your operations—whether you use a consistent cleaner, work with a cleaning agency, or rotate staff.

Below is a breakdown of five reliable options hosts can use to keep cleaning tasks on time and error-free.

1. Add Your Cleaner as a Co-Host on Airbnb

For cleaners you trust and work with regularly, the co-host feature is Airbnb’s built-in solution for operational delegation.

How to set up:

Go to your Airbnb account and select the relevant listing.
Navigate to the Co-Hosts tab.
Enter the cleaner’s email and send an invite.
Choose limited permissions—such as calendar access only.

Once added, the cleaner can see all bookings with exact check-in and check-out dates, but cannot access guest communications or financials. This provides a professional, secure method for syncing cleaning schedules directly with Airbnb data.

2. Sync Your Airbnb Calendar to Google Calendar

This method works well for cleaners who prefer not to manage an Airbnb account or who operate part-time.

Steps to sync:

Go to Listings > Availability > Calendar Sync on Airbnb.
Copy the iCal URL.
Open Google Calendar.
Click Add Calendar > From URL.
Paste the iCal link.
Share the new calendar with your cleaner's email address.

This creates a synced view of your bookings. The cleaner will see blocked dates and turnover windows, allowing them to plan accordingly. Guest details remain private.

3. Use a Cleaning Management Platform

For hosts managing multiple properties or high turnover volumes, cleaning automation platforms offer the most robust and scalable option.

These tools integrate directly with Airbnb and automatically convert reservations into cleaning jobs with reminders, notes, and even photo proof of completion.

Common platforms include:

Turno (formerly TurnoverBnB)
Hospitable
Breezeway
OwnerRez

These systems allow you to:

Assign cleaners to listings
Trigger cleanings upon check-out
Include property-specific instructions
Monitor job status in real-time

This is the preferred method for professional Airbnb operations.

4. Share Your Airbnb Calendar with Cleaning Companies via iCal

Some commercial cleaning providers support iCal integration. Instead of requiring host involvement in day-to-day scheduling, they sync the Airbnb feed into their internal dispatch system.

To share:

Generate your Airbnb iCal URL.
Send it to the company.
They handle the rest—creating jobs based on your reservations.

This approach works best for hosts outsourcing all turnover responsibilities to external teams.

5. Avoid Manual Sharing Methods

While some hosts still rely on sending texts or calendar screenshots, manual methods should only be used as a short-term fallback.

Drawbacks include:

Human error
Missed cleans
Poor time management
High admin burden

To ensure consistency and quality, always transition to an automated or synced process when possible.

Cleaning-Focused Calendar Setup Tips

When sharing your calendar with a cleaner, it’s important to create a clear and easy-to-follow system. The following best practices improve coordination and protect your guest data:

Use descriptive listing names for easy reference.
Add notes for early check-ins or late check-outs.
Avoid sharing login credentials; use co-host or iCal instead.
Revoke access immediately when changing cleaners.
Document cleaning tasks and checklist expectations separately.

A well-structured calendar system becomes the backbone of a reliable cleaning schedule.

FAQs About Sharing Airbnb Calendars with Cleaners

Many hosts ask the same practical questions when setting up calendar access for their cleaning team. Below are detailed answers to the most common concerns.

Can my cleaner see guest names or contact details?

No. When using iCal or limited co-host permissions, your cleaner will only see the booking date and time. Guest names, contact information, and messages remain restricted unless you explicitly grant full access. This allows you to maintain privacy while still keeping your cleaner informed.

If using platforms like Turno or Hospitable, you can choose what information is passed through to the cleaning team. Most platforms strip out sensitive data by default.

How can I automate cleaner notifications?

Automation is available through platforms like Hospitable and Turno. These tools sync your Airbnb calendar and send alerts to your cleaner when a guest checks out. You can define task windows, add notes, and even automate messages that include property codes and cleaning checklists. This removes the need for manual communication and ensures that your cleaning team is always up to date with the latest bookings.

How frequently does Airbnb’s iCal update?

Airbnb’s iCal feed typically updates every two to three hours. While acceptable for basic coordination, it may cause delays for last-minute bookings. If you need real-time syncing, consider upgrading to a platform that uses direct API integrations. These tools offer instant updates, which are crucial during peak seasons or when same-day turnovers are common.

What’s the easiest option for part-time or tech-averse cleaners?

Google Calendar synced with Airbnb’s iCal feed is the most accessible method. Once set up, it requires no technical input from the cleaner—they simply open their calendar app to see upcoming turnover dates. This solution provides the balance of low effort and reliable visibility. You can also colour-code different listings for clarity if managing more than one property.

How can I manage cleaning access across multiple properties?

For multiple listings, use either a cleaning platform with multi-property support or create a separate Google Calendar for each property. Share each one individually with the relevant cleaner. This keeps access segmented and prevents confusion across addresses. Many platforms also allow team members to be assigned by listing, giving you complete visibility and control over the cleaning operation.

Get Airbnb Calendar Integration with Everyday Clean

At Everyday Clean, we work with Sydney-based Airbnb hosts to deliver seamless, on-time turnovers—no micromanaging required. Whether through co-host access, Google Calendar sync, or iCal integration with our dispatch systems, we ensure every clean is scheduled, confirmed, and completed before the next guest checks in.

Let us manage the cleaning workflow, so you can focus on running your Airbnb, not chasing your cleaner. Learn more about our services at Everyday Clean.

Contact Everyday Clean today to integrate your calendar and simplify Airbnb cleaning.

Author: Everyday Clean Content Team

Everyday Clean is Sydney’s trusted provider of commercial cleaning solutions, including Airbnb, gyms, offices, and strata properties. Our licensed professionals use eco-friendly, industry-grade tools to deliver safe, spotless, and compliance-ready results. With years of experience across Sydney’s rental, hospitality, and commercial sectors, we help businesses and hosts maintain spaces that guests trust.

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